Insurance Certificate Management and Tracking

When it comes to managing risk, one of the most overlooked items is the liability associated with contractors, subcontractors, vendors and tenets, being uninsured or under insured. If they are out of compliance, you’re are out of compliance and their liability becomes you’re liability. Get control of this risk by monitoring and tracking insurance certificates.

When you enter into a contract with anyone, it creates liability for both parties. Examples are contracts with:

 your tenets
 your subcontractors
 your vendors

In an effort to protect each party, many contracts require all participants to carry liability insurance. This is a good risk management strategy, as long as no one cancels their coverage in the middle of the contract period. Should this occur and one of your uninsured tenets, subcontractors or vendors find themselves in the middle of a legal dispute or claim, that liability could reach your doorstep.

What We Do

Collect all insurance certificates from identified parties. Then based on your criteria, examine each certificate to identify:

 the producer
 name of insured
 types of insurance
 policy form
 aggregate limit
 certificate holder(s)
 policy effective date
 policy expiration date
 additional insured/waiver of subrogation
 limits of insurance
 description of operations
 notice of cancellation
 authorized signatures

Once all the information above is collected and compiled, we:

 verify all certificates against your requirements
 identify certificates that have deficiencies and are out of compliance
 create report
 notify insured or agent of the deficiencies and asked that they be corrected within 45 days
 document all communications and/or correspondence, both written and oral
 send certificate new certificate requests at renewal
 maintain data annually for contractual compliance and management reports

Request for Proposal
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Copyright 2019 by The Jenkins Agency Inc.